PMP Project Charter Timeline

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    Project Timeline

  • Project Charter Approval

    Project charter is approved by client (EDC) and is accepted by Group 3

  • Appoint Leaders and Members

    Confirm project leader and project team members

  • Payment schedule is developed and approved

  • Determine client update schedule

    Determine schedule with client to provide regular status updates

  • Risk Assessment

    Risk assessment and contingency plans

  • Develop brand identity for festival and get approval from client

  • Draft venue maps and get approval from client

  • Acquire permit in order to serve alcohol

  • Permit must be approved by City of Toronto for festival to be held at Trinity Bellwood Park on April 22, 2012

    Permit must be approved by City of Toronto for festival to be held at Trinity Bellwood Park on April 22, 2012

  • Strategize marketing initiatives and get approval from client

  • Draft program list

  • Production team designs stage areas

  • Develop exhibitor packages and draft list of organizations to enlist

  • Consult with law firm to develop contractual agreements between festival and food vendors

  • Determine list of food vendors on-site

  • Reach out to, negotiate and sign contracts with bands30-Dec-11

  • Develop sponsorship packages

  • Reach out to, negotiate and sign contracts with exhibitors

  • Reach out to, negotiate and sign contracts with sponsors

  • Source third party to provide on-site security personnel

  • Develop security/deployment plan

  • Source third party to set up and strike festival1-Feb-12

  • Source third party to provide festival equipment & furniture

  • Production team must work with lawyers and suppliers to ensure festival layout meets all legal requirements

    Production team must work with lawyers and suppliers to ensure festival layout meets all legal requirements

  • Production team sources or produces stage and sound requirements

  • Assess staffing needs on site

  • Recruit and develop a team of festival volunteers

  • Production team must work with suppliers to ensure technical stage and sound requirements are met as requested by law and by the bands

  • Create training manual and determine training date with volunteers

  • Develop marketing materials (programs, banners, signs, branded tents, posters, commercials, etc.)

  • Develop program schedule and send out to all team members

  • Production team confirms set up, sound check, and strike times

  • Receive all payments from vendors

  • Receive funds from sponsors

  • Final payment to musical acts

  • Receive all payments from exhibitors

  • Budget reconciliation

  • Develop and present post event report to client